Platform · Costs and control

Reports people can act on.

Give fleet teams, executives and accounting the costs, deadlines and jobs they need — exported as PDF or CSV.

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Reports

  • Fleet TCO
  • Deadline status
  • Orders
  • CSV export
Audience

Three audiences, one data source.

The same vehicle data answers different questions depending on who opens the report.

Who gets what

From the same data, without rework.

  1. Fleet teamCosts per vehicle and location, open orders.
  2. Executive teamOperator duties with supporting evidence.
  3. AccountingCosts per vehicle excluding VAT, with CSV export.

The problem

Every report is still manual

The numbers exist, but they are scattered across four folders, two inboxes and a spreadsheet maintained by one person.

For fleet management

Questions without a quick answer

What did the southern location cost in the last quarter? The answer today takes two days and a table with formulas.

For accounting

Documents without assignment

Invoices arrive but do not reach the vehicle. At the end of the month there is no connection between the document, VIN and cost centre.

For audit evidence

An audit becomes a search exercise

When an audit starts, people search instead of presenting evidence. If it cannot be found, it may as well not have happened.

Stacked documents and a closed folder on a dark desk under a lamp

Audience

The numbers exist. They are simply scattered.

Four folders, two inboxes and one manually maintained spreadsheet are replaced by a shared data source for all three audiences.

3 audiences Fleet team, executives, accounting 4 reports PDF and CSV
Where the numbers come from

Illustrative image

What's ready

Four reports, one data source

No report needs to be assembled. Each audience reads from the data already linked to the vehicles.

Costs per vehicle

All cost items excluding VAT, by period, vehicle or user group.

Deadlines and evidence

Due, completed and overdue, with a date and supporting document for each duty.

Jobs and services

Every service from planned to signed off, with photos and a timestamp.

Journeys and drivers

A journey log extract that supports driver identification.

This is how a report is created

Four steps to export

1

Select scope

A vehicle, a location, a cost centre or the entire fleet.

2

Set period

Month, quarter or contract term. The deadline is included.

3

View report

Each line can be expanded down to the individual document.

4

Export

PDF for storage, CSV for accounting.

Next

Where the numbers come from

Costs and TCO

Each position per vehicle

Leasing, fuel, service and tax — excluding VAT, per month and per kilometre.

Evidence and receipts

Photo, timestamp, supporting document

What is in the report can be opened down to individual evidence.

Sustainability

Procedure and methodology

How water-saving services work and how we calculate their impact.

Not legal advice or an audit service: statutory references and reporting obligations are provided for guidance. Applicable law, your contracts and your auditor's assessment remain authoritative.

Export and delivery

Reports from the same vehicle record.

Choose formats and recipients while the underlying data stays the same.

Trip log PDF

PDF export with SHA-256 checksum and change log.

DATEV export

Accounting batches for SKR03 or SKR04 are prepared for bookkeeping.

Data export

Reports are available as CSV, Excel or JSON.

Scheduled reports

Recurring reports are delivered on the configured schedule.

Your fleet. Handled.Start with a vehicle.

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