Platform · Vehicle and data

Current mileage without chasing drivers.

Compare every reported mileage reading with the leasing allowance, pro-rated across the contract term, before vehicle return becomes expensive.

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Leasing data

  • Mileage
  • Included mileage
  • Remaining mileage
  • Return date
  • Reminder
Leasing mileage allowance

Track the allowance before it is exceeded.

Compare the contracted mileage allowance with actual mileage, pro-rated across the term.

What the calculation uses

Four values from the vehicle record.

  1. Contracted mileage allowanceFrom the vehicle's lease data.
  2. Reported mileageSubmitted by the driver without follow-up.
  3. Pro-rated across the termSee overuse or underuse now, not only at return.
  4. Reminder before returnReturn date and remaining mileage in one place.

The problem

The odometer moves; the spreadsheet does not

Mileage rarely gets reported without prompting, yet it determines the final lease bill.

With the driver

Chasing takes longer than reporting

One group email and two reminders later, somebody enters an estimate. The number is never quite right.

When leasing

The mileage allowance goes unnoticed

The mileage allowance sits in the contract, not daily operations. Without a current reading, you cannot see whether a vehicle is over plan.

When returning

Excess mileage is not negotiable

The odometer reading counts at return, not good intentions. A current trend lets you act before the vehicle goes back.

White van at a grey charging station at night, with the cable resting on wet asphalt

Leasing mileage allowance

The mileage reading determines the final bill.

Compare the contracted allowance with actual mileage, pro-rated across the term, before return becomes expensive.

4 routes to one mileage reading 91,200 km Demo vehicle mileage
Where the mileage is used

Illustrative image — not a real customer job

How mileage enters the record

Four routes, one mileage value

Every route updates the same vehicle record — without a separate portal.

1

Driver self-service

Select the registration number, enter the mileage and submit — no account required.

2

From a service job

Cleaning, inspection or roadworthiness test: anyone servicing the vehicle can capture the mileage.

3

Reminder on a schedule

Monthly or quarterly, per vehicle or for a user group.

4

Directly into the vehicle record

Every reading includes its date and source. Nothing is overwritten.

Leasing mileage allowance

Allowance versus actual mileage

The platform compares the agreed mileage allowance with actual mileage, pro-rated across the contract term. You can spot a vehicle trending over plan during the lease instead of at return.

What follows from this

Change course while you still can

One vehicle above plan and another below can support a fleet swap, different route allocation or an early agreement with the lessor. Each decision starts with a current mileage reading.

Next

Where the mileage is used

Costs and TCO

Per vehicle, per month and per kilometre

Mileage turns costs into a comparable metric.

Journey log

Who covered the mileage

Trips per vehicle with driver, purpose and period.

Vehicle record

Where every reading is stored

Everything about a vehicle is linked to its VIN — mileage readings, documents and deadlines.

Not legal advice: mileage allowances, excess mileage and related charges are governed solely by your lease agreement.

Odometer photo

OCR reads it. The driver confirms it.

The mileage is suggested from the photo and saved only after confirmation.

Take a photo

The odometer photo remains attached as the source.

Confirm the value

OCR suggests the number; the driver reviews and confirms it.

Check plausibility

Unusual jumps are flagged before saving.

Use the measurement

Measured average mileage feeds TCO and service intervals.

Your fleet. Handled.Start with a vehicle.

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