Platform · Obligations and deadlines
Five duties. Five evidence records. One system.
Vehicle operators must complete the required checks and inspections and retain evidence. Outsourcing the work does not remove that responsibility. fleetfeat stores every dated evidence record against the vehicle.
Overview › Vehicles › VW Transporter panel van
VW Transporter panel van
M-DM 1002 · Pool vehicle · North depot · 91,200 km
Pool vehicle — all operator duties apply.
- HU/AU (§ 29 StVZO)Due 9 Jul 2026 · 24-month cycleOverdue
- UVV test (DGUV V70)Due 8 Aug 2026 · 12-month cycleOverdue
- Driving licence checkDue 3 Aug 2026 · 6-month cycleOverdue
- Driver identificationNo open case · Usage history maintainedOK
- Document retentionLast document 1 Jun 2026 · June lease paymentOK
Covered duties
- HU/AU § 29 StVZO
- UVV inspection DGUV V70
- Driving licence check § 21 StVG
- Driver identification Driver assignment by journey
- Document retention Documents by vehicle
The vehicle record shows what is missing.
See not only what is complete, but what remains open — for each vehicle, with its cycle, due date and owner.
VW Transporter panel van, M-DM 1002
Pool vehicle at the north depot. Its record shows which three duties are overdue and since when.
- HU/AUDated inspection report stored against the VIN.
- UVV inspectionProtocol with examiner and date according to DGUV regulation 70.
- Driving licence checkTimestamped check for each driver and vehicle.
- Overdue is visibleIn the vehicle record, not a spreadsheet nobody updates.
Responsibility remains with the vehicle operator.
Three ways evidence gets lost — without anyone doing anything wrong.
Deadline
A deadline passes unnoticed
A deadline expires and no one objects. This will be noticed at the next inspection - or after damage.
Document
The evidence is missing
The check took place, but the report is trapped in an inbox nobody monitors.
Responsibility
The person changes
Knowledge goes with the fleet manager. What remains is a table that no one updates.
Every duty ends with dated evidence.
Without a date, it is a reminder rather than evidence.
HU/AU
Recurring inspection under Section 29 StVZO. The dated report is stored against the vehicle's VIN.
UVV inspection
The vehicle is work equipment and is inspected under DGUV Regulation 70. The report records the inspector and date.
Driving licence check
A vehicle may only be entrusted to someone entitled to drive under Section 21 StVG. Evidence is a timestamped check for each driver and vehicle.
Driver identification
Identify the driver from the usage history. The assignment for the relevant period is retained, then deleted after three years by default.
Document retention
Invoices and documents remain traceable. The original document stays unchanged in the vehicle record.
Operator duties and deadlines
Outsourcing does not remove the responsibility.
Vehicle operators must complete the required checks and inspections and keep dated evidence in the vehicle record.
Illustrative image
From cycle to evidence.
Four steps, after which the duty runs along with the vehicle - not in the head of a single person.
Create vehicle
Add vehicles by VIN or CSV, assign inspection cycles and link drivers.
Make due dates visible
Due and overdue are listed on the vehicle, not in a separate list.
Send reminders in advance
The notice goes to those responsible before the deadline expires. If it stays open, the chain escalates — to the named deputy, otherwise to the company admin.
Evidence in the vehicle record
Documents, photos and timestamps stay linked to the VIN, even when responsibilities change.
Every duty has its own detail page.
Five duties and five evidence records, all linked to the same vehicle record.
HU/AU
Main inspection according to § 29 StVZO - per vehicle with frequency, due date and reminder.
UVV inspection
Work equipment inspection under DGUV Regulation 70, with the inspector and date recorded.
Driving licence check
Checks under Section 21 StVG, documented for each driver rather than covered by a blanket tick.
Driver identification
Fines: identify drivers on time using the documented usage history.
Document retention
Invoices and evidence remain unchanged in the vehicle record, with photos, timestamps and verification codes.
Frequently asked questions
Can I start with a single vehicle?
Yes. The platform supports one to more than 1,000 vehicles with the same workflow across locations. Add a vehicle by VIN or import a CSV list.
How much does the platform cost?
The software is billed per vehicle. Your quote states the price, which becomes binding only when you place the order.
How long is the usage history stored?
Driver assignments are deleted three years after the usage period ends by default, unless a related fine remains open. The retention period is configurable.
Is this legal advice?
No. Statutory references and intervals are provided for guidance. Applicable law, your contracts and your operational practice remain authoritative.
Duties and evidence
Five duties, one reminder chain.
Each duty leads from its due date to documented completion against the vehicle.
Technical inspection
The appointment and inspection report stay with the vehicle.
Vehicle safety inspection
Inspection under DGUV Regulation 70 with report and date.
Driver safety briefing
Driver training with a test and certificate.
Licence check
Check date and evidence for each driver.
Driver identification
The usage history supports assignment at the time of an incident.
Escalation
If a reminder stays open, it is sent to the assigned deputy.
Driver assignments are deleted by default three years after the end of the usage period, unless a traffic fine case is still open. The period can be configured.
Your fleet. Handled.Start with a vehicle.
Request a demoNot legal advice: statutory references and intervals are provided for guidance. Applicable law, your contracts and your operational practice remain authoritative.