Platform · Vehicle and data

Everything linked to the VIN. Complete and traceable.

Master data, history, deadlines, documents and every service record live in one place: the vehicle record. It remains complete even when responsibilities change.

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In the vehicle record

  • Master data
  • Leasing data
  • Deadlines
  • Service history
  • Service evidence
The demo vehicle record

One vehicle record answers every question.

What it costs, what is due, who drove it, what was done to it - with receipts.

VW Transporter panel van

Registration number M-DM 1002, internal TR-1002.

  1. MileageReported mileage compared with the included mileage allowance.
  2. Total costsExcluding VAT, per month and per kilometre — from leasing, fuel, service and tax.
  3. Leasing contractRate, return date, free kilometres and remaining kilometres.
  4. DutiesDue and overdue items in the vehicle record, with cycle and responsible person.

Without a vehicle record

Knowledge goes with the person

A transporter runs for eight years. The person in charge rarely stays that long.

Scattered across systems

The invoice is in a folder, the inspection report is in an inbox and the photo is on a personal phone.

Hard to hand over

When responsibility changes, the next person starts again with whatever they happen to find.

Unsupported when it matters

To evidence an inspection deadline, you need a date. A reminder alone is not evidence.

Hands hold a tablet next to the side of a white van, the screen is dark

Everything linked to the VIN

The knowledge stays with the vehicle.

A van may remain in service for eight years. The responsible person rarely stays that long; the vehicle record does.

8 years Typical van service life 1 location Deadlines, costs, documents
How evidence is created

Illustrative image — not a real customer job

In the vehicle record

Everything is linked to the VIN

Not to the registration number, a user or a tool. Registration numbers and responsibilities change; the VIN remains.

Master data

Vehicle, leasing, term

Initial registration, mileage, return date and free kilometres - in one place instead of three contracts.

History

Every activity, with a date

Service, fuel, tax and lease payments, in chronological order without gaps or reconstruction.

Deadlines

HU, UVV and driving licence

Inspections and checks on defined cycles under Section 29 StVZO, DGUV Regulation 70 and Section 21 StVG. Overdue items are visible before anyone has to ask.

Costs

Every cost item, excluding VAT

Leasing, fuel, tax and service costs come together by vehicle, month and kilometre.

Supporting documents

Photo, location, timestamp

Before and after photos include a timestamp and verification code. The supporting document stays with the activity, not an email thread.

Usage

Who drove when

Every driver change creates a new entry. Existing records are never overwritten.

Workflow

From VIN to supporting document

Four steps, after which the vehicle record stays current through day-to-day operations.

1

Create vehicle

Enter the VIN — or import the full list as CSV.

2

Set compliance duties

Set a cycle for each inspection. The due date is tied to the vehicle, not a reminder.

3

Complete the service

Every job runs through the same vehicle record: planned, in progress and signed off.

4

Store the evidence

Photos, location, timestamp and verification code stay with the activity.

Next

What connects to the vehicle record

Vehicles

The entire fleet in one list, with status per vehicle.

View fleet

Journey log

Who drove a vehicle at a time, with purpose and period.

View journey log

Costs and TCO

Every cost item by vehicle and kilometre, excluding VAT.

View cost breakdown

Not legal advice: statutory references and intervals are provided for guidance. Applicable law, your contracts and your operational practice remain authoritative.

Seven areas per vehicle

The complete record stays with the VIN.

Seven clearly separated areas bring master data, activity and evidence together.

Master data

Vehicle data and a unique assignment through the VIN.

Deadlines and duties

Due dates, responsibilities and documented completion.

Lease and ownership

Contract data, term and vehicle status in one place.

Service history

Jobs and work recorded chronologically against the vehicle.

Photos and evidence

Photo, timestamp, SHA-256 checksum and evidence code.

Costs

Recorded items by vehicle and period.

Documents

Documents remain linked to the activity and the vehicle.

Your fleet. Handled.Start with a vehicle.

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