Platform · Duties and deadlines

Review the driver assignment. Keep the deadline in view.

A notice arrives with the incident time. Driver history provides a suggestion that the customer reviews before sharing.

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Driver assignment

  • Driver details
  • Exact time
  • Vehicle usage history
  • Hearing response
  • Deadline
Case

From the notice to a reviewed assignment suggestion.

No searching through calendars and inboxes. The exact time is enough.

Four steps for each case

What the module records.

  1. Record the caseReference number, vehicle and deadline.
  2. Enter the exact timeDate and time from the notice.
  3. Driver from the vehicle usage historyOr ‘pooled vehicle, unknown’ — the platform never guesses.
  4. Response documentedThe response is attached to the case, and the case to the vehicle.
The problem

The hearing notice has a deadline.

It goes to the registered keeper. The fleet team must provide an evidence-based response, not a guess.

The notice goes to the registered keeper

The authority writes to the company, not the driver. The deadline starts when the notice is served.

The incident time is precise to the minute

The notice gives the precise place and time. A weekly calendar does not answer that question.

Pooled vehicles invite guesswork

Two weeks later, no one can reliably recall who used a pooled vehicle that morning.

A key board with unlabelled tags on a concrete wall in cool side lighting

Case

The incident time narrows down the assignment.

The registered keeper receives the hearing notice. Driver history provides the fleet team with a reviewable suggestion.

On time Suggestion from driver history 1 exact time narrows down the assignment
Where the answer comes from

Illustrative image

How it works

From the notice to a reviewed assignment

Four steps, all recorded against the vehicle — not in a separate tool.

1

Record the case

Record the authority, reference number and incident time against the vehicle, including the response deadline.

2

Match the exact time

Driver history suggests an assignment for the relevant period.

3

Review the assignment

The customer checks the suggestion against the record before sharing any details.

4

Open cases remain visible

An unanswered case stays visible on the vehicle until a response is recorded.

The principle

No guesswork

A record based on a guess will not withstand scrutiny from an authority.

Vehicle usage history

Who might have been driving at the incident time?

Every driver change is timestamped. If no entry matches the period in question, the answer is ‘pooled vehicle, unknown’ — never a guess. Example from the demo fleet: VW Transporter panel van, registration M-DM 1002, vehicle number TR-1002.

Retention period

Three years by default

Driver assignments are deleted by default three years after the usage period ends, unless a traffic-fine case is still open. The retention period is configurable.

This is not legal advice. References to legislation and deadlines are for guidance; applicable law, the authority's notice and your operational practice remain decisive.

Next

Where the answer comes from

Driver identification is only as reliable as the records behind it.

Source

Vehicle usage history

The driver assignment at the relevant time — or ‘pooled vehicle, unknown’ — is the basis for the assignment reviewed by the customer.

Beforehand

Driving licence checks

Driving licence checks under Section 21 StVG, with an inspection cycle and evidence for every pooled vehicle.

Overview

Vehicle operator duties

Roadworthiness checks under Section 29 StVZO, DGUV V70 inspections and the remaining operator duties in one place.

Notice and driver history

Capture the data, review the assignment, keep the deadline visible.

fleetfeat prepares the case. The customer reviews the suggested driver assignment before sharing any information.

Photo or upload

Capture the notice with a photo or upload it as a file.

Suggest details

OCR proposes the reference, incident time, vehicle and deadline for review.

Match driver history

The usage history suggests an assignment or shows “pool, unknown”.

Review before sharing

The customer confirms or corrects the suggestion; fleetfeat does not automatically send information to the authority.

Track the deadline

The open case and its deadline remain visible.

Driver assignments are deleted by default three years after the end of the usage period, unless a traffic fine case is still open. The period can be configured.

Your fleet. Handled.Start with one vehicle.

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This is not legal advice. References to legislation and intervals are for guidance; applicable law, your contracts and operational practice remain decisive.